Privacy Notice
Last updated: October 2026

RK DJ respects your privacy and is committed to protecting your personal information. This Privacy Notice explains what information we collect, why we use it, how long we keep it, who we may share it with and your rights in relation to your personal information.

Who we are
RK DJ provides DJ and entertainment services for weddings, parties and other events. For the purposes of UK data protection law, RK DJ is responsible for the personal information described in this notice.

You can contact us at:
Email: info@rkdj.co.uk
Postal address: RK DJ, 64 Maxwell Park, Dalbeattie, DG5 4LS

What information we collect
Depending on your enquiry or booking, we may collect information including:

• your name;
• postal address;
• email address;
• telephone number;
• event date, venue and event details;
• booking and payment information;
• music requests, planning information and other details you provide in connection with your event;
• correspondence between you and RK DJ; and
• photographs, video or other media relating to an event, where applicable.

We normally receive this information directly from you when you contact us through our website, by email, telephone, social media, a wedding directory or in person. We may also receive your information from a venue, event organiser or another person arranging an event on your behalf. Where we receive your information from another source, this may include your name, contact details and information about your event.

How we use your information
We may use your personal information to:

• respond to enquiries and provide information or quotations;
• assess whether we are available and able to provide services for your event;
• create and administer your booking;
• prepare and manage agreements;
• process and record payments;
• communicate with you before, during and after your event;
• provide access to our Online Planner and Guest Request System;
• plan and deliver the services you have booked;
• maintain appropriate business, financial and booking records;
• respond to questions, complaints or disputes;
• operate and improve our website and services; and
• comply with our legal obligations.

We do not sell your personal information.

Our lawful bases for using your information
Under UK data protection law, we must have a lawful basis for processing your personal information.

We generally process information about enquiries because it is necessary to take steps at your request before entering into a contract. Where you make a booking with us, we process information where necessary to enter into and perform our contract with you. We may process certain information where necessary to comply with a legal obligation, including maintaining appropriate financial and tax records.

We may also rely on our legitimate interests where necessary to operate and protect our business, maintain appropriate records, communicate effectively with clients and provide and improve our services, provided those interests are not overridden by your rights and interests.

Where we rely on consent for a particular use of your personal information, you may withdraw that consent at any time.

How we store and share your information
We use trusted third-party service providers to help us operate our business. These providers may process personal information on our behalf where necessary to provide their services.

These include services used for:

• event and booking management, including DJ Event Planner;
• business email and document storage, including Microsoft 365;
• payment processing, including PayPal;
• website hosting and website services;
• website analytics, including Google Analytics; and
• other professional advisers, suppliers or service providers where reasonably necessary to operate our business or provide services for your event.

We only share information where reasonably necessary for the relevant purpose. We may also disclose personal information where required by law or where necessary to establish, exercise or defend legal claims.

Some service providers may process personal information outside the UK. Where this happens, appropriate safeguards will be used in accordance with applicable data protection law.

Payments
Online payments are processed by PayPal or another payment provider made available to you. Where payment is processed directly by a payment provider, RK DJ does not receive or store your full debit or credit card details.

We may retain information about payments made to us for booking, accounting and legal purposes.

How long we keep your information
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.

Information relating to enquiries that do not result in a booking will normally be deleted or anonymised within two years.

Information relating to confirmed bookings may normally be retained for up to seven years following the event where this is necessary for our business, accounting, legal or record-keeping purposes.

Some information may be retained for a shorter or longer period where there is a particular legal or business reason to do so.

We periodically review the information we hold and delete or anonymise information that is no longer required.

Photographs, video and other media
We may capture photographs, video or other media at events for use in promoting RK DJ, including on our website, social media and other promotional material.

Where you are the client, our Entertainment Agreement explains how photography and video may be used and how you can ask us not to capture or use media from your event. We take reasonable care when selecting media for promotional use and consider the privacy of individuals appearing in it.

If you have concerns about a photograph or recording in which you appear, or would like us to stop using it where appropriate, please contact us at info@rkdj.co.uk.

Cookies and website analytics
Our website uses cookies and similar technologies. Some cookies are necessary for the website to function, while others may be used for preferences, statistics, analytics or marketing.

We use Google Analytics to help us understand how visitors use our website, such as which pages are visited and how visitors arrive at the site. We use this information to monitor and improve our website.

You can manage your choices for non-essential cookies, including analytics and marketing cookies, using the cookie controls on our website.

Links to other websites
Our website and emails may contain links to websites operated by other organisations. Once you follow a link to another website, that organisation is responsible for its own privacy practices. We recommend reviewing the privacy information provided by the relevant organisation.

Your data protection rights
Depending on the circumstances and the lawful basis on which we process your information, you may have the right to:

• ask for a copy of personal information we hold about you;
• ask us to correct inaccurate or incomplete information;
• ask us to delete your personal information in certain circumstances;
• ask us to restrict how we use your information in certain circumstances;
• object to certain uses of your information;
• receive certain information in a portable format; and
• withdraw your consent at any time where we rely on consent.

These rights are not absolute and exemptions may apply. To exercise your rights or ask a question about the information we hold about you, contact info@rkdj.co.uk.

Complaints
If you have concerns about how RK DJ uses your personal information, please contact us first so that we have an opportunity to address your concerns.

You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK's data protection regulator:  Information Commissioner's Office

Changes to this Privacy Notice
We may update this Privacy Notice from time to time to reflect changes to our business, services or legal obligations.

The latest version will be published on our website and the date at the top of this notice will be updated.